STEPS FOR WRITING A LETTER FOR A WAL-MART DONATION

Local Wal-Mart Stores across the United States have a foundation which donates items and money to local charities and public schools. Applications for a Wal-Mart Donation can be obtained at the Customer Service Desk at the front of the store. A Wal-Mart application is included in this booklet.

There are limited amount funds for each store, so if you wish to pursue a Wal-Mart Donation, submit your letter and application form at the beginning of the school year or as soon as possible. Follow the steps listed below to help ensure you are granted a Wal-Mart donation.

  1. Before you begin writing your letter to Wal-Mart, get permission from your school principal. Every school has different policies and procedures for requesting donations. Make sure that you are following the appropriate procedures for your school.
  2. Once you receive the principal's permission, pick up a Wal-Mart application at the Customer's Service Desk.
  3. Complete the application in full. Do not leave any blanks or missing information.
  4. Write a cover letter to Wal-Mart following the example provided in this booklet.
  5. Show the application form and cover letter to the principal.
  6. Once you receive the principal's approval, send your application to the address listed on the Wal-Mart Application.
  7. If you have not heard from Wal-Mart after two to three weeks, contact the Customer Service Desk to find out the status of your application.
  8. If your application has been approved, wait until you obtain a letter from Wal-Mart confirming the donation before you start purchasing anything from the store.
  9. Give a copy of the approval form to the principal. Ask the principal when you can purchase your items (this is in lieu of material donations that Wal-Mart may give).
  10. You may want to put an announcement about your Wal-Mart Donation in the school or public newspaper thanking them. Ask your principal or community relations department of your school before you contact the public newspaper for an article. There are certain procedures that need to be followed by each district if you choose to thank Wal-Mart publicly.
  11. Write a thank you letter to Wal-Mart for their donation. This will encourage them to contribute to your project in future years.

EXAMPLE REQUEST LETTER

Futures Elementary School
USD 000
101010 West Kansas, Topeka, Kansas 66666

September 12, 2003

Wal-Mart Super Center #1802
1501 SW Wanamaker
Topeka, KS 66604

To Whom It May Concern:

Futures Elementary School (USD 000) is currently working on implementing school-wide positive behavior support. School-wide positive behavior support involves teaching positive social skills and recognizing students who are engaging in behaviors that improve the school climate.

We need your help to recognize these students and are looking for items that they find reinforcing (e.g., posters, pencils, stickers, etc.) Currently, Futures Elementary School does not have the financial resources to obtain reinforcers for students who improve the school climate and engage in positive social interactions. We are looking for reinforcers that are of high interest to our students who are in kindergarten-5th grade. Reinforcers can be school supplies, gift certificates, or any other donations that your store feels is appropriate. Any amount that you can contribute is greatly appreciated.

Thank you for your time and consideration for supporting Futures Elementary School in your community. Your generosity is greatly appreciated.

Sincerely yours,

Jane Doe

Jane Doe, Volunteer Coordinator
Futures Elementary School
101010 West Kansas
Topeka, KS 66666

TEMPLATE REQUEST LETTER*
(*This template is on the accompanying CD in the folder, Wal-Mart.)

(Your School's Letterhead Stationery)

(Date)

Wal-Mart
(Address of Local Wal-Mart Store)

To Whom It May Concern:

(Name of Your School) is currently working on implementing school-wide positive behavior support. School-wide positive behavior support involves teaching positive social skills and recognizing students who are engaging in behaviors that improve the school climate.

We need your help to recognize these students and are looking for items that they find reinforcing (e.g., posters, pencils, stickers, etc.) Currently, (Name of Your School) does not have the financial resources to obtain reinforcers for students who improve the school climate and engage in positive social interactions. Therefore, we are looking for reinforcers that are of high interest to our students who are in (Grade Level of Students).
Reinforcers can be school supplies, gift certificates, or any other donations that your store feels is appropriate. Any amount that you can contribute is greatly appreciated.

Thank you for your time and consideration for supporting (Name of Your School) in your community. Your generosity is greatly appreciated.

Sincerely yours,

(Your Name and Title)
(Name and Address of Your School)

EXAMPLE THANK YOU LETTER

Futures Elementary School
USD 000
101010 West Kansas, Topeka, Kansas 66666

January 20, 2003

Wal-Mart Super Center #1802
1501 SW Wanamaker
Topeka, KS 66604


Dear Ms. Wallen:

Thank you so much for granting Futures Elementary School an award of $500. Your charitable donation will allow us to purchase reinforcers for the Futures' school-wide implementation of positive behavior support. Your generosity is greatly appreciated by students and teachers alike.

We would like to thank you so much again for your thoughtfulness. We wish you and Wal-Mart's other employees the best of luck in the upcoming year.

Sincerely yours,

Jane Doe

Jane Doe, Volunteer Coordinator
Futures Elementary School
101010 West Kansas
Topeka, KS 66666

TEMPLATE THANK YOU LETTER *
(*This template is on the accompanying CD in the folder, Wal-Mart.)

(Your School's Letterhead Stationery)

(Date)

Wal-Mart Super Center (Store Number)
(Address of Store)


Dear (Store Manager's Name):

Thank you so much for granting (Name of Your School) an award of $ (Amount). Your charitable donation will allow us to purchase reinforcers for the (Name of Your School) school-wide implementation of positive behavior support. Your generosity is greatly appreciated by students and teachers alike.

We would like to thank you so much again for your thoughtfulness. We wish you and Wal-Mart's other employees the best of luck in the upcoming year.

Sincerely yours,

(Your Name and Title)
(Name and Address of Your School)

WAL-MART SUPERCENTER #________
ADDRESS:_______________________________
PHONE NUMBER:__________ FAX:_________

Contribution Request Form

Date: / / Date of Your Event: / /

Name of organization:

Address: City: Zip:

Phone: / / Alternate ph: / /

Fax # / /

Name of contact person(s):

This organization is supported by: (check one)
United Way: Gov't Agency:

Other (please specify):

This particular donation is requested for what purpose:

Please read the donation policy.

WAL-MART SUPERCENTER
DONATION POLICY

Wal-Mart is dedicated to your community and to community service. As we try to be of service to as many community projects as possible, we do have some guidelines. These guidelines are as follows….

1) All donation request must be written on the "Contribution Request Form."

2) Donation requests must be made sixty (60) days before the event. Due to the number of requests we are unable to fulfill any requests not made in this time frame.

3) Donations will be allocated on a "first come, first serve" basis.

4) Donations will be allocated monthly. If your donation request has been approved, you will be called.

5) To better serve the entire community, Wal-Mart Supercenter can donate to an organization once in a twelve (12) month period from the date of the donation request.

Thank you to all in our community.