8th International Conference on Positive Behavioral Support

Information for Presenters

Shipping Presentation Materials
Poster Session Guidelines
Oral Session Guidelines
Skill-Building Workshop Guidelines

Shipping Presentation Materials

The hotel’s receiving department is open Monday through Friday 6:00am-3:30pm. They will coordinate receipt and delivery of small packages to guest rooms and meeting rooms. Packages should not arrive more than 3 days prior to date required. Shipments arriving more than 3 days prior may be refused or subject to an additional storage fee. Handling fees of $10.00 per box and $200.00 per palette apply for in bound and out bound handling. Outbound handling fees do not include shipping costs. The hotel does not handle exhibit or product freight. A drayage company must be contracted for groups with exhibits or excessive show materials.

Materials sent to the hotel must be labeled as follows:

Group Name
Hyatt Regency Denver
Attn: Hotel Guest
650 15th Street
Denver, CO 80202
Box 1 of 3, (etc.)

Poster Session Guidelines

Posters will be presented Thursday evening, March 11th, 6:30 – 8:00 p.m. in conjunction with the conference reception.

All presenters, regardless of presentation format, must register to attend and to participate in the conference. Please visit the Registration page to register online or to download a registration form that can be mailed or faxed.

Each poster presentation will be provided a 6’x18” table on which to display information and (upon request) a tri fold foam presentation board. To request a presentation board (36”x48”), contact Ilene Page. Requests must be submitted to Ilene Page no later than February 14, 2011. Presentation boards will be available for pick up by those who have pre-requested them on Wednesday, March 9 from 5:00 to 7:00 p.m. (during registration). Please note, we will only be ordering as many boards as are requested by presenters.

Poster presenters are not supplied with audio visual equipment, Internet access or electrical power. If you need audio visual equipment, such as a laptop or projector, please contact Karen Vieth of Swank Audio Visuals.

If you need electricity or electrical services for your poster presentation, please download the Electrical Form and complete it as directed. Electrical services are being provided by Global Experience Specialists and questions about electrical services or the form can be directed to Rachel Broways.

If your poster presentation utilizes a connection to the Internet, please contact Ryan Temple of Swisscom Hospitality Services North America to request a connection. Ryan’s contact information is as follows:
Phone: 303-486-4879
Fax: 775-256-158
Email: ryan.temple@swisscom.com

Guidelines for Submitting Presentations to be posted online after the APBS Conference:

Submit presentation files in one of two formats:
- Standard PowerPoint file (.ppt or .pptx)
- PDF in 6-slides per page format only
  - NOTE: PDFs with one slide per page will be returned and the correct format requested.
  - PDF of one slide per page is only acceptable for Poster Presentation (where it is assumed that the single slide shows the entire poster)
Additional files (handouts, notes, tools, etc.) that were discussed in your presentation may also be posted.
Files should be sent directly to Kristin Rennells

Oral Session Guidelines

Oral Presentations are 75 minutes in length and will occur at various times throughout the conference on March 10th and 11th.

Oral Presentation session rooms are provided with only a screen and microphone (where needed). Laptops and LCD projectors are the responsibility of the presenter. If you need to rent an LCD for your presentation, please contact Karen Veith. Please keep in mind that rented equipment is at the expense of the presenter.

Guidelines for Developing Presentations for the APBS Conference:

Follow all copyright laws in handouts and slides
Use person-first language
Bullet points (typically 3 per page… not paragraphs)
Background – light, preferably white, with no patterns
Font
- Size
  - Title Slide: 44
  - Content Headers: 40 or larger, Content: 24 or larger
- Color – Black for most, BLUE for emphasis
If you want audience to really see your graphs or graphics, print them out
Added graphics must help emphasize the point to be made, rather than as decoration (e.g., student images with quotes, star to note handout, data graph to illustrate point)
If you include other sources of information (e.g, quote), be sure to always reference using APA format:
1. On slide where quoted or referenced (Crone, Hawken & Horner 2010 – add page # if quote)
2. On last slide (APA Citation of each source referenced or quoted)

Guidelines for Submitting Presentations to be posted online after the APBS Conference:

Submit presentation files in one of two formats:
- Standard PowerPoint file (.ppt or .pptx)
- PDF in 6-slides per page format only
  - NOTE: PDFs with one slide per page will be returned and the correct format requested.
  - PDF of one slide per page is only acceptable for Poster Presentation (where it is assumed that the single slide shows the entire poster)
Additional files (handouts, notes, tools, etc.) that were discussed in your presentation may also be posted.
Files should be sent directly to Kristin Rennells

Skill-Building Workshop Guidlines

Skill-Building Workshops will be held Saturday, March 12, 2011. Morning Half Day Workshops will be held 8:30 a.m. – 12:30 p.m. Afternoon Half Day Workshops will be held 1:00 p.m. – 5:00 p.m. Full Day Workshops will be held 8:30 a.m. – 4:30 p.m.

Skill-Building Workshops presenters are provided with only a screen and microphone (where needed). Laptops and LCD projectors are the responsibility of the presenter. If you need to rent an LCD for your presentation, please contact Karen Veith. Please keep in mind that rented equipment is at the expense of the presenter.

What is Person-First Language?

Person-first language puts the person before the disability or category. Instead of referring to someone as an autistic person, we describe the person as having autism. The idea is that we do not use a diagnosis as a defining characteristic.

APBS is committed to the use of person-first language throughout all correspondence including the website, conference media, and any business emails. This means that individuals use person-first language when they submit their conference proposals including titles, abstracts, and session descriptions. It also means that as of November, 2010, we will not be posting information on the site that does not conform to “Person-First” language.

For more information go to:
http://www.disabilityisnatural.com/images/PDF/pfl-sh09.pdf